Privacy Policy

Article 36 Privacy Policy

Last updated: April 2024

Our contact details

Name: Richard Moyes

Address: 19 Barnardo Road, Exeter, EX2 4ND, United Kingdom

Phone Number: +44 7875 509120

This website (www.article36.org) is operated by Article 36 and hosted in the United States.

Protecting your privacy is important to us. This Privacy Policy sets out how your personal data and details are collected and used when visiting this website, so that you can make an informed choice about using it.

This Privacy Policy is based on the United Kingdom Data Protection Act 1998 (the Act) and Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011 the EU’s General Data Protection Regulations (GDPR), and guidance provided by the United Kingdom’s Information Commissioner’s Office.

Article 36 will hold your personal data securely in accordance with the Act and GDPR. We do our best to protect your privacy by using security technology appropriately: we make sure that we have appropriate security measures to protect your information and we make sure that when we ask another organisation to provide a service for us, they have appropriate security measures.

Revisions to Policy

This Privacy Policy is valid as of the date at the top of the policy. Article 36 reserves the right to modify it at any time. Please consult this page regularly to ensure you are aware of any changes.

Use of Cookies

This website uses cookies – small text files that are transferred either to your computer’s hard drive (long term cookies) or temporarily to your computer’s Random Access Memory (session cookies).

We use cookies for the following purposes: (1) to compile statistical data on the use of the website and its functioning, so that we can monitor and improve it; (2) to facilitate users ability to navigate through the website; (3) to allow us to share webpages via social media platforms.

It is usually possible to stop your browser accepting cookies, or to stop it accepting cookies from a particular website.

All modern browsers allow you to change your cookie settings. You can usually find these settings in the Options or Preferences menu of your browser. To understand these settings, the following links may be helpful, or you can use the Help option in your browser for more details.

Cookie settings in Internet Explorer

Cookie settings in Firefox

Cookie settings in Chrome

Cookie settings in Safari web and iOS.

By using this website, you consent to the use of the following cookies and use of data they provide:

Cookie	Purpose / More information
Cookie Agreement (Cookies Directive)	Created when the ‘Continue’ button is clicked in the cookies notice on the website page. Hides cookies notice on future visits.
Google Analytics	Collects standard internet log information and visitor behaviour information in an anonymous form, including your IP address, the website you last visited, the browser you are using, date and time. This information may be transmitted and stored by Google on servers outside the UK or Switzerland, including servers in the United States, and is subject to Google’s Privacy Policy. Google provides a browser plug-in which allows you to opt-out of being tracked by Google Analytics across all websites.
YouTube	We sometimes embed videos from YouTube. YouTube’s use of cookies is governed by Google’s Privacy Policy.
Start an application	This cookie allows applicants to retrieve all the information provided in the application form if they do not complete their application form in one go.
Facebook, Twitter and Google +	There are social media buttons and/or plugins on this site that allow you to connect with your social networks in various ways. By using the Facebook ‘follow’ or ‘like’ buttons, Twitter ‘follow’ or ‘tweet’ buttons, and Google+ buttons, information on visitors to the website is being tracked. That information is controlled and stored by the respective social media platforms. For more information, please read the privacy policies of Facebook, Twitter and Google.

The type of personal information we might collect

We currently collect and process the following information:

Personal identifiers, contacts and characteristics (for example, name and contact details).
Information that you provide by filling in forms on our site.
If you contact us, we may keep a record of that correspondence. This information will be kept for as long as it is still used for the purpose stated when originally requested.
We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them.
Details of your visits to our site (including, but not limited to, traffic data, location data, weblogs and other communication data, whether this is required for our own purposes or otherwise) and the resources that you access.
Email lists. At the end of each email that we send you from our email lists, you can click on the unsubscribe button. This will automatically remove you from the mailing list.
Information provided by you when submitting a job application. We delete all CVs once the recruitment process is complete.
Information required to book travel, accommodation and visas (including, but not limited to, passport details and home address).

You can visit most pages of this website without stating who you are and without revealing any personal information. Personal details are not stored or captured without your prior knowledge and consent. Where your personal details are captured (e.g. through web-based forms for online applications, contact forms, registration for events, requests or subscription to our newsletter), you are informed as to what personal information is being collected, who will use it, and for what purpose(s). If you register for an event we organise with a partner, personal information collected through an Article36 or INEW website-based form might be transmitted to that partner for logistical purposes only. In this case, you will be informed when filling out the form as to what personal information is being transmitted and to whom.

Article 36 does not distribute, sell or rent personal details captured through the website to anyone. As a general rule, Article 36 does not disclose any information identifying you personally, except with your permission or where required by UK law.

Log files

Continuous logs are kept of requests received by this website’s web servers as it is accessed. These logs are used to analyse usage of this website.

Each log entry includes the internet protocol (IP) address of the client used (typically, though not necessarily, the IP address of the personal computer (PC) used), the type of client used (typically, though not necessarily, the type and version of web browser used), the URL of the page (or object) requested, the URL of the previous page (or object) requested (known as the ‘referrer’ and could relate to this website or another), and the reference number stored in a cookie created by this website (if one exists).

External Websites

This website contains hypertext links to sites not operated by Article 36. Article 36 is not responsible for the content or privacy policies or practices of external websites.

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

To provide the information/service/product you have requested or we feel may be interested in.
To ask you to financially support Article 36 through a donation or participation in an event.
For administrative and logistical purposes including: information on and organisation for an event you are participating in.
To process your donation.
To contact you in your capacity as contact at an organisation e.g. community group, business, trust or foundation, where we have obtained your details from the organisation.
To better understand your preferences and interests, and to identify new audiences.
To share information about our work including campaigns.
To add you to mailing lists.
To complete surveys.
To process a job application or general enquiry.
To book travel, accommodation or visas.
To respond to a complaint.

We collect this information in order to process your requests, enquiries and job applications, as well as to keep in touch with you about our work and how you can support this.

Working with Third Parties

We use companies to provide services and to process data on our behalf such as printing and posting materials, managing guests lists, and booking travel and accommodation. We only provide these organisations with the information they need for the specific purpose they are carrying out on our behalf. We make sure that your information is handled securely and only stored for as long as necessary, just as if we were handling it ourselves.

We do not sell or swap your information for marketing purposes.

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

(a) Your consent. You are able to remove your consent at any time. You can do this by contacting info@article36.org.

(b) We have a contractual obligation.

(c) We have a legal obligation.

(d) We have a vital interest.

(e) We need it to perform a public task.

(f) We have a legitimate interest.

How we store your personal information

Your information is securely stored. Any personal or organisational data that you give us will be treated with the utmost care and security. We will hold your personal information on our systems for as long as it is still used for the purpose stated when originally requested. Should you request that we amend or suppress records containing your personal data, we will endeavour to do so as promptly as practical. However, you may receive communications for a transitional period while we process your records. The Act gives you the right to see the personal information that Article 36 holds on you. Please direct inquiries to info@article36.org.

Your data protection rights

Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information.

Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.

Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at info@article36.org if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at info@article36.org

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF